Email Archiving & Compliance:
This product line has gotten very popular recently due to new industry, state, and
federal regulations like Sarbanes-Oxley (SOX), Health Insurance Portability and
Accountability Act (HIPAA), Gramm-Leach Bliley Act (GLBA), and others.
Compliance is a necessary evil of our modern society but if this is the only
reason you're considering Email Archiving then
you may be missing the Bigger Picture. Archiving
your email has many other benefits.
(FUZEDATA also offers Email Encryption and Continuity
options to further ensure compliance with regulations.)
- Robust message search mechanisms across individuals, groups and entire mail domains.
- Better Security and accessibility than data spread over many individual machines
or servers.
- Verified Backup just in case you rely on your employees to safe guard their own
information.
- Centralized management and better knowledge sharing.
- It provides another non-intrusive / anonymous way to monitor employees email use.
- Lower support costs - Consider that each user typically stores data locally often
keeping years of sent and deleted items which impacts performance, risks of individual
data loss / corruption are higher, and transferring / backing up of data is much
more difficult and time consuming when necessary for support.
- Who's been sued and had to produce emails as evidence? Archiving makes things easy
to locate and ensures you've submitted all
the proper information, along with the fact that the information was
properly saved or destroyed according to company policies.
- When was the last time an employee gave notice and when they quit left you with
no email history of where they left off, information on how to perform certain tasks
or even who to contact for particular information?
Never fear... all
incoming and outgoing email was archived on send / receive
for later review.
Wouldn't it feel great to be confident explaining
that to the CEO or Manager when the situation arises?
FUZEDATA currently has 2 email archiving options:
- One based on our standard in house mail services.
- One via our 3rd party partner
Microsoft Exchange Hosted Services.
No matter which service you're interested in all email is first filtered through
Symantec or
EHS the world's
#1 spam filtering service to ensure you are not storing unnecessary
spam in your archives.
*Use of the word "partner" refers only reseller agreements
for products and services of a 3rd party it does not imply a formal partnership
or joint venture.
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